40× faster getting new staff on payroll

40× faster employee onboarding

Since 1994 Kolibrie has been the HR partner for hospitality—operators can place staff with Kolibrie without drowning in admin.

Each year thousands of new-hire applications arrive, historically keyed in by hand alongside many flavours of (digital) timesheets. Laws, collective agreements, and client-specific rules make that work slow and manual.

We delivered a bespoke platform so venues and workers complete payroll journeys faster, with fewer errors and extra transparency for everyone involved.

A streamlined sign-up and management system

Multidisciplinary Sping and Kolibrie teams ran Design Sprints to expose bottlenecks, prototype improvements, and validate with operators, employees, and Kolibrie staff.

A portal for every role

Employers and Kolibrie administrators use a responsive web UI; workers use mobile apps; everything integrates with the existing payroll engine.

Rails lets venues draft offers with CAO logic enforced automatically—only valid combinations surface when building a contract.

Workers accept contracts, supply data, and identify themselves from iOS/Android while Kolibrie keeps a clear audit trail for support.

From a week to four hours

Operators self-serve new hires in minutes; employees sign digitally without postage delays.

Kolibrie sheds manual checks because workers validate their own data and compliance tooling automates document review.

“Working with Sping went really well—they listened and helped us launch a strong product.”

Paola Paymans — Control & process / product owner Kolibrie Payroll